Career Opportunities

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Job Openings

Scholarship Coordinator

BENEFITS: Competitive package provided.
START DATE: Expected start date will be February 2017.
DEADLINE: Submit no later than February 24, 2017

POSITION SUMMARY (Short summary of the essential purpose of the job)

The Scholarship Coordinator is responsible for working with designated post-secondary schools and the students who attend them in order to process New Jersey Foster Care (NJFC) Scholars Program and Foster and Adoptive Family Services (FAFS) Private Scholarship and Grant Program applications. Responsibilities include, but are not limited to, reviewing all applications for accuracy, entering data into computer system, maintaining student records, ensuring that required paperwork is received completely and correctly from designated post-secondary schools in a timely manner, troubleshooting financial aid difficulties with students, building relationships with post-secondary school contacts, attending outreach events and presentations about the NJFC Scholars Program, and dispersing checks to schools, vendors and students.

The employee must be able to provide accurate and clear descriptions of all scholarship programs administered by FAFS. This includes answering telephone and email inquiries, as well as conducting presentations as needed.

The above listed job duties are a brief description for this position. The Scholarship Coordinator may be required to perform other tasks that are deemed necessary by the Director of Scholarship Programs.

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)

• Bachelor’s/Associates degree required and some experience preferred
• Highly organized and detailed-oriented
• Excellent verbal and written communication skills
• Be able to primarily work independently or in groups if need be with minimal supervision
• Has a proven ability to work with and meet tight deadlines
• Has the ability to manage multiple tasks simultaneously
• Proficient in Microsoft Office with an emphasis on Microsoft Word and Access preferred
• Has knowledge of general mathematics and how to operate a calculator
• Must have reliable transportation


• Knowledge of post-secondary education funding
• Experience working with adolescents ages 16-23

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)

• Processes applications for both the NJFC Scholars Program and the FAFS Private Scholarship and Grant Program
• Maintains complete files for all students, including documentation of all communication
• Processes all paperwork from participating post-secondary schools in a timely manner
• Ensures Student Inquiry Form is received from post-secondary school
• Submits check requests and disperses checks to schools, vendors and students in a timely manner
• Establishes and maintains a professional relationship with students and post-secondary schools
• Serves as an informational liaison for FAFS’ scholarship programs
• Conducts outreach events and informational presentations to promote scholarship programs and FAFS’ services as needed
• Handles responsibilities as listed in Emergency Succession Plan if necessary
• Prepares weekly reports for Director of Scholarship Programs

HOW TO APPLY: To assure consideration candidates must submit a cover letter, resume and answer all of the following questions:

Scholarship Coordinator Filter Questions
1. Do you have experience working with young adults, ages 16-23?
2. Briefly describe your knowledge of post-secondary education funding, including federal and state grants.
3. Do you have a basic knowledge of general mathematics and how to operate a calculator?
4. Briefly describe your experience conducting presentations for various group sizes.

Deadline: Submit no later than February 24th, 2017 to:

Any resumes received after February 24th will only be reviewed if additional candidates are needed for consideration.

ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)
This position is primarily sedentary and is located in the Foster and Adoptive Family Services office. There may be a minimal amount of lifting up to 20 lbs. While performing the duties of this job, the employee is regularly required to talk or hear in person and on the telephone. The employee is required to stand, walk, sit and reach above the shoulders. This job requires the staff person to work evenings as needed. The job requires some travel.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

FAFS is an equal employment opportunity employer and employs individuals based upon job qualifications regardless of race, color, creed, religion, sex, ancestry, genetic testing, sexual orientation or affectation, age, veteran or military status, national origin, disability, atypical heredity cellular or blood trait or any other protected classification as established by applicable laws.

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